Create Clear, Consistent & Effective
Risk Assessments for School Excursions
4 Fast & Effective Steps To Create Consistent Professional Risk Assessments
Get upto 80% of your time back and improve safety with the only risk assessment software built by educators for educators.
Writing risk assessments shouldn't be the most stressful part of your job. But when paperwork is rushed, "copied and pasted", or a tick-a-box approach, it wastes your time and creates dangerous gaps in your duty of care, putting you, your students and school at risk.
As teachers who have led hundreds of school programs, we know the weight of the responsibility you have running an excursion. We built Xcursion Planner to help support you in your planning, save you time and improve safety.
Get Started Today With a Free 14 day trial
Key Benefits
We’ve replaced the frustration of building risk assessments from scratch with 150+ expert-built activity templates and combined this with a guided step-by-step process which helps you create professional, compliant and effective safety plans in minutes so you can have clear consistency when it comes to planning and safety.
Save Time - Up To 80% Faster
Complete risk assessments faster using guided templates which you can customise for your own programs through an intuitive risk assessment & approvals workflow.
Improved Duty of Care
Designed to protect you, your students & the school, Xcursion Planner helps you focus on real safety planning & operations based on ISO31031 the International Standard for Risk Management for Youth & School Trips.
Easy to Use
We've made everything simple & straightforward as it should be. No technical expertise required - get started in minutes. Our intuitive interface walks you through transport, activity, people, environment & equipment risks so you never miss a critical detail.
No Tick-a-Box Nonsense
No clunky complex drop-downs or legalise language which bamboozles everyone, just simple, practical steps for staff to create consistent well-considered risk assessments which everyone can read, understand and most importantly, implement to help ensure your trips are memorable for all the right reasons.
We Support Safety Across
393
Trusted School Partners
11
Countries
3,500+
Teachers Trained in School Trip Safety
in 2025/26 & Counting...
Key Features
150 Built-in Fully Customisable
Risk Assessment Templates
Why start from scratch when you can have over 150 pre-built risk assessment templates written by our team of experienced risk managers?
Dynamic Weather Alerts
No other system integrates & leverages live weather data, yet weather has a profound impact on safety.
With our built-in weather alerts every risk assessment is turned into a live responsive document for improved safety & proactive decision-making, helping you more effectively plan for upcoming conditions to protect your staff & students.
Streamlined Assessments & Approvals
With an intuitive & easy to use workflow, Xcursion Planner steps teachers through exactly what should be in their risk assessments. Risk assessments can also be reviewed by heads of department before final approval by a school leader, ensuring an efficient and effective process.
Built-In Activity Risk Templates
Xcursion Planner's risk assessment templates work immediately. You don't need to build anything as we've done the work for you. If there's an activity you do which we haven't covered, let us know and we'll build it for you.
75
Sports Risk Assessments
35
Outdoor Education Risk Assessments
10
Transport Risk Assessments
33
Academic & Civics Risk Assessments
10
Accomodation Risk Assessments
Exclusive Real-Time Weather Monitoring
Heat Index Alerts
You'll receive alerts when the heat index (combination of heat & humidity) reaches caution levels & dangerous levels so that you and your staff can make clear safety decisions based on the heat index and prevent heat related injuries which are common in sport and outdoor activities.
Wind Alerts
Wind has a profound impact on safety, be it for transport or activity risks. Xcursion Planner provides alerts when wind hits levels at which decisions to adjust plans or cancel can be made.
Air Quality Alerts
Air quality can impact both students with respiratory conditions or otherwise healthy individuals. Our air quality alerts help you make good decisions when the outlook is poor to provide the best duty of care possible for everyone.
Helping You Improve Safety
Easy to Read PDFs & Print-Ready Checklists
We've made sure your risk assessments are easy to read. Print them out on the day of your activity for the latest weather, group list and pre-departure checklists.
Connects to Your SIS for Student Medical Alerts
We can connect to your SIS through Wonde to enhance functionality. Assign staff and students to each activity and review student medical alerts.
3rd Party Providers
Upload documents for your 3rd party providers including, insurance, risk assessments & child safeguarding practices. Ensure your school is working with vetted and approved providers.
Multi-Activity & Transport Planning
We know some school programs are more complex than others so you can include multiple transportation and activities in your risk assessments.
Post Activity Reviews (PARs)
Post activity reviews built in for every program. This helps you document and track what worked well and what needs to be updated for the next program as part of your continuous improvement process.
Connect Xcursion Planner to Your School SIS
Enhance Your Risk Assessments
Xcursion Planner works with or without an SIS connection. However, for a more enhanced experience which helps teachers focus on the specific individual needs of students you can securely connect your current system through Wonde.
Your Trusted Safety Partners: We Have Decades of Experience Running Successful School Programs
Ongoing Industry Commitment & Continuous Improvement
We're Actively Involved in the Education Safety Community to Support Our Schools
With regular updates to our software based on client feedback and industry best practices, our team continues to be actively involved with the wider educational safety community across the world to help support the safety of your programs.
This means we're not reactive to changes in safety, we're part of a pro-active group of leaders continuing to build industry safety standards and we bring this to everything we do in both our software and training programs to help provide the best support possible for you.
Follow us on Linkedin for regular industry risk tips & updates.
Our Partners
Ready to Transform Your Excursion Planning & Safety?
Get in Touch Today For a Demo or 14 Day Free Trial
See how we can help you save massive amounts of time, reduce staff frustration & improve safety for all your school's excursions, sports, camps, activities & tours.
