Want an Easier & More Effective Way To Create
Risk Assessments?
We know people hate writing school excursion & activity risk assessments, so we've made it easier for you write them & enhance your duty of care
Xcursion Planner - Risk Assessments Backed by Decades of Real-World Experience
As teachers ourselves, we know most people get frustrated with risk assessments. It's a time-consuming and often overwhelming task trying to think of everything that's expected to be covered, but it doesn't have to be this way!
From our decades working on the front line planning and running countless school excursions, activities, sports, camps and international tours, we developed the Xcursion Planner platform to help teachers save time and improve safety for all their excursions and activities.
Key Benefits
Save Time - Up To 80% Faster
Complete risk assessments faster using guided templates which you can customise for your own programs through our intuitive risk assessment & approvals workflow.
Improved Safety & Duty of Care
Designed to protect staff, students & the school, Xcursion Planner helps you focus on real safety planning & operations based on ISO31031 the International Standard for Risk Management for Youth & School Trips.
Easy to Use
We've made everything simple & straightforward as it should be. No technical expertise required - get started in minutes. Our intuitive interface walks you through transport, activity, people, environment & equipment risks so you never miss a critical detail.
Streamline & improve your risk assessments with our comprehensive risk management platform.
With over 150 fully customisable risk assessment templates built in, Xcursion Planner is the industry’s leading risk-assessment platform which combines real-world experience into an intuitive risk assessment platform, built around practical, proven safety practices without the paperwork headache.
No tick-a-box nonsense, no complex drop-downs or legalise language which bamboozles everyone, just simple, practical steps for staff to create consistent well-considered risk assessments which everyone can read, understand and most importantly, implement to help ensure your trips are memorable for all the right reasons.
Key Features
150 Built-in Fully Customisable
Risk Assessment Templates
Why start from scratch when you can have over 150 pre-built risk assessment templates written by our team of experienced risk managers?
Dynamic Weather Alerts
No other system integrates & leverages live weather data, yet weather has a profound impact on safety.
With our built-in weather alerts every risk assessment is turned into a live responsive document for improved safety & proactive decision-making, helping you more effectively plan for upcoming conditions to protect your staff & students.
Streamlined Assessments & Approvals
With an intuitive & easy to use workflow, Xcursion Planner steps teachers through exactly what should be in their risk assessments.

Risk assessments can also be reviewed by heads of department before final approval by a school leader, ensuring an efficient and effective process.
75
Sports Risk Assessments
35
Outdoor Education Risk Assessments
9
Transport Risk Assessments
33
Academic & Civics Risk Assessments
Exclusive Real-Time Weather Monitoring
Heat Index Alerts
You'll receive alerts when the heat index (combination of heat & humidity) reaches caution levels & dangerous levels so that you and your staff can make clear safety decisions based on the heat index and prevent heat related injuries which are common in sport and outdoor activities.
Wind Alerts
Wind has a profound impact on safety, be it for transport or activity risks. Xcursion Planner provides alerts when wind hits levels at which decisions to adjust plans or cancel can be made.
Air Quality Alerts
Air quality can impact both students with respiratory conditions or otherwise healthy individuals. Our air quality alerts help you make good decisions when the outlook is poor to provide the best duty of care possible for everyone.
Helping You Improve Safety
Easy to Read PDFs & Print-Ready Checklists
We've made sure your risk assessments are easy to read. Print them out on the day of your activity for the latest weather, group list and pre-departure checklists.
Connects to Your SIS for Student Medical Alerts
We can connect to your SIS through Wonde to enhance functionality. Assign staff and students to each activity and review student medical alerts.
3rd Party Providers
Upload documents for your 3rd party providers including, insurance, risk assessments & child safeguarding practices. Ensure your school is working with vetted and approved providers.
Multi-Activity & Transport Planning
We know some school programs are more complex than others so you can include multiple transportation and activities in your risk assessments.
Post Activity Reviews (PARs)
Post activity reviews built in for every program. This helps you document and track what worked well and what needs to be updated for the next program as part of your continuous improvement process.
Our Decades of Experience Planning & Running School Programs & Managing Risk
Each of our team has decades of experience running school programs from weekly sports, to camps, overseas tours and boarding school programs. We continue to enhance and improve what we do to help our 300+ clients make each school, excursion and activity easier to plan for and run supported by practical and effective approaches to safety.
Ongoing Industry Commitment & Continuous Improvement
We're Actively Involved in the Education Safety Community to Support Our Schools
With regular updates to our software and training based on client feedback and industry best practices, our team is actively involved with the wider educational safety community across the world to help support the ongoing safety of your programs.
This means we're not reactive to changes in safety, we're part of a pro-active group of leaders continuing to build industry safety and we bring this to everything we do in both our software and training programs for the benefit of all our clients.
Follow us on Linkedin for regular industry risk tips & updates.
312
Schools We Support
11
Countries
2,800+
Teachers Trained in School Trip Safety
in 2024/25 & Counting...
Our Partners
Ready to Transform Your Excursion Planning & Safety?
Get in Touch Today
See how we can help you save massive amounts of time, reduce staff frustration & improve safety for all your school's excursions, sports, camps, activities & tours.
