Ensuring Clear Communication Between Multiple Trip Leaders

Clear Communications Helps Make Every Trip Easier

When an excursion involves multiple trip leaders, communication isn’t just important, it’s critical. Without it, information gets lost, assumptions take over, and response times slow when something goes wrong.

I’ve been on excursions where trip leaders were spread across a large site but relied solely on mobile phones a problem when coverage dropped or battery levels dipped.

To ensure strong communication:


- Establish a primary and secondary communication method (e.g., radios, messaging apps, in-person check-ins).
- Define specific update intervals or check-in times.
- Assign roles so everyone knows who is the lead contact in each scenario.
- Include communication plans in the pre-trip risk assessment.

Clear, reliable communication reduces delays, ensures accountability, and strengthens your overall duty of care especially when teams are spread across multiple locations.