Finally A Risk Assessment Tool Which is Fast Easy & Backed by Real World Experience

Xcursion Planner - Software Which Makes School Excursion Risk Assessments Faster & Easier

As teachers ourselves, we know the challenges in planning and running school excursions including, the risk assessment! It's often a frustrating, time-consuming task, trying to cover every single base while battling endless paperwork and complex jargon. We've been there, many times over!

But what if we told you it doesn’t have to be this way?

From our decades on the frontline, planning and running countless school excursions, activities, sports, camps, and international tours, we saw the need for something better. Something that truly understands the unique challenges you face. That’s why we built Xcursion Planner – a platform designed by educators, for educators, to help you save time, reduce stress, and genuinely improve safety for every single out-of-classroom activity.

Risk Assessments, Reimagined for You

At its heart, Xcursion Planner is about cutting through the noise and getting straight to what matters: practical, proven safety practices without the paperwork headache. We’ve combined our real-world experience into an intuitive platform that makes risk assessments not just manageable, but remarkably easy.

Here’s how Xcursion Planner transforms your planning process:

• Fast: Save Up To 80% Of Your Time No more starting from scratch! With over 150 fully customisable risk assessment templates built right in, you can kickstart your planning in minutes. Our intuitive workflow guides you through exactly what should be included, allowing you to complete thorough assessments faster than you ever thought possible.
• Easy: Designed for Teachers, Not Tech Wizards We’ve deliberately kept Xcursion Planner simple and straightforward. Forget the tick-a-box nonsense, the complex drop-downs, or baffling legalise. We give you clear, practical steps to create consistent, well-considered risk assessments that everyone – staff, students, and parents – can read, understand, and most importantly, implement. The streamlined approvals workflow also makes getting sign-off from HODs or school leaders a breeze.
• Backed by Real-World Experience: Safety You Can Trust This isn’t just another software tool; it’s a solution born from extensive educational experience. Xcursion Planner helps you focus on genuine safety planning and operations, aligned with ISO 31031 – the International Standard for Risk Management for Youth & School Trips. We protect staff, students, and the school, helping you meet your duty of care with confidence.

Proactive Safety, Not Just Paperwork

One of the things we're most proud of is how Xcursion Planner integrates and leverages live weather data. No other system does this like we do! Your risk assessments become live, responsive documents, giving you:

• Heat Index Alerts: Know when heat and humidity reach caution or dangerous levels, helping you make critical decisions to prevent heat-related injuries.
• Wind Alerts: Understand when wind conditions impact transport or activity risks, allowing you to adjust plans or even cancel if needed.
• Air Quality Alerts: Stay informed about local air quality, ensuring safe conditions for all outdoor activities.

These dynamic alerts empower you to plan more effectively for upcoming conditions, protecting your staff and students. Plus, with multi-activity and transport planning, and built-in Post Activity Reviews (PARs), you have everything you need to continuously improve your programs.

We’re actively involved in the education safety community because we believe in supporting our schools. We’re constantly enhancing Xcursion Planner, leveraging our collective decades of experience to help our 300+ clients make every school excursion and activity easier to plan for, and supported by practical, effective approaches to safety.

Ready to transform your school excursion planning? Discover how Xcursion Planner can save you time, enhance safety, and bring peace of mind to your next adventure.